Deadlines for General Register for Recording Employees (REVISAL)

The register is prepared in electronic form. The register is completed in order of employment and includes the following elements:

1.the identification data of the employer, natural person, or legal entity of private law, that employs personally on the basis of an individual employment contract, such as: name, unique identification code – CUI, tax identification – CIF, registered office and name and surname of the legal representative – for legal persons, namely: name, surname, personal numerical code – CNP, domicile – for individuals.

2.employee identification data, such as: name, surname, personal identification number – CNP, nationality and country of origin.

3.the date of conclusion of the individual labor contract and the start date of the activity.

4.the function / occupation according to the specification of the Romanian Occupations Classification (COR).

5.type of individual labor contract.

6.the duration of the individual labor contract respectively undetermined / determined.

7.the length of the working time and its distribution.

8.basic gross monthly salary, allowances, bonuses, and other supplements, as stipulated in the individual labor contract or, as the case may be, in the collective labor contract.

9.user identification data in the case of temporary employment contracts.

The first 9 items are registered in the register and sent to the territorial labor inspectorate latest on the working day preceding the beginning of the activity by the respective employee. The same is for the date of commencement / termination of the posting of the employee on the territory of another state.

10.the date of the transfer  and also identification details of the employer that performs the transfer.

11.the date of taking over by transfer, and also identification details of the employer from which the transfer is being made.

12.the date on which the posting begins and the date on which the posting is terminated, as well as the identification data of the employer to whom the s posting is made

13.the starting and ending date on which the transnational posting, the state in which the transnational posting is to be carried out, the name of the beneficiary / user to whom the activity of the detached employee is to be provided, and the nature of this activity.

14.the starting and ending date on which posting on the territory of a state which is not a member of the European Union or of the European Economic Area, the state in which the posting is to be made, the name of the beneficiary / user to whom the posted employee is to be posted, and the nature of this activity.

15.the period, the causes of the suspension and the termination date of the suspension of the individual labor contract, except for the cases of suspension based on the medical certificates.

16.date and legal basis of termination of the individual labor contract.

Data on the suspension of employment contracts shall be transmitted to the Registry no later than the day preceding the date of suspension / date of termination of suspension, except in the case of absence without leave when the registration is made within 3 working days from the date of suspension.

The termination of the employment contract shall be transmitted to the Registry no later than the date of termination of the individual labor contract / on the date of the acknowledgment of the event which determined, according to the law, the termination of the individual labor contract.

In case of posting of employees, the employer registers for the posted employees, the period of posting and the name of the employer to whom the posting is made prior to the posting of the employees.

Contraventions for General Register for Recording Employees (REVISAL)

Fine ranging from 5,000 to 8,000 lei for the following acts:

• Reporting data to the general register of employees regarding elements of the individual employment contract, for which there is proof of execution, i.e., performance of work and salary payment, in violation of the deadline
• Refusing to provide the labor inspector with the documents that formed the basis of the entries made in the general register of employees.
• Failure to report the transfer of the employees within the deadline
• Failure to report the suspension, posting and termination of the employment contracts within the deadline

Fine ranging from 3,000 to 6,000 lei for the following acts:

• Completing the register by persons other than those nominated trough written decision by employer
• Completing the register with erroneous or incomplete data.
• Failure to comply with the provisions of Article 2 paragraph (7).
• Failure to notify, in writing, the Labor territorial inspectorate about the conclusion of contracts for REVISAL services, as well as the identification data of the provider, within 3 working days from the date of conclusion of the service contract.

Fine ranging from 2,000 to 5,000 lei for violating the obligation to keep the personal file at the employer’s headquarters or, as the case may be, at the secondary headquarters, which has been delegated the competence to hire personnel through the conclusion of individual employment contracts.

Fine ranging from 300 to 1,000 lei for the employer’s violation of the provisions regarding providing employees with copies of documents in the personal file within 15 working days from the date of request.