Starting March 31, 2025, Government Decision no. 295/2025 enters into force, regarding the General Register of Employee Records – REGES-ONLINE, a digital platform that replaces the current system managed under GD no. 905/2017.

What is REGES-ONLINE?

A modernized digital system for recording individual employment contracts, managed by employers and accessible through a technical solution provided by the authorities.

Key Dates:

• March 31, 2025 – Government Decision comes into force;

• April 30, 2025 – Penalty provisions come into force;

• October 1, 2025 – Repeal of GD no. 905/2017.

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Main Obligations for Employers:

Mandatory registration in REGES-ONLINE within 6 months from the date of entry into force;

Complete submission of contractual elements for all active contracts not already registered in the system;

Chronological updating of data concerning:

• • signing,

  • modification,

  • suspension,

  • termination of individual employment contracts;

Submission of data related to service contracts, within 3 working days from conclusion/termination;

Declaration of additional information in the system, such as:

• Type of workplace (fixed or mobile);
• Duration and distribution of working hours;
• User details in the case of temporary work;
• Confirmation of work performed and salary paid for fiscally registered contracts;
• Specific information for people with disabilities (degree, type, certificate duration);
• Suspensions based on medical certificates.

Who Is Required to Report?

• All employers, natural or legal persons, public institutions, diplomatic missions, international organizations;

• Service providers designated by contract, such as:

  • Chartered accountants / authorized accountants;

  • Self-employed individuals, individual or family businesses;

  • Specialized firms with designated internal staff.

Subcontracting the services of data entry and transmission by providers is not allowed

Data Protection and Responsibility:

• Responsibility for data entry, transmission, and accuracy lies solely with the employer;

• The employer must designate, in writing, the authorized personnel to operate in the system;

• Strict compliance with data confidentiality and personal data protection legislation is required.

 What Risks Do Employers Face?

Penalties for:

• Failure to register in REGES-ONLINE within 6 months;

• Failure to transmit complete and correct data;

Administrative fines, according to the provisions of Art. 9 and Art. 11 of GD 295/2025.

Recommendations from Argus Audit:

• Review and adapt internal HR and compliance procedures;

• Identify and designate responsible personnel to operate in REGES-ONLINE;

• Sign service contracts if the activity is outsourced;

• Verify the completeness and accuracy of the information submitted to the system.

Need Help?

The Argus Audit team offers support to help you align with the new legal requirements regarding REGES-ONLINE.
Contact us for a personalized analysis or for clarifications on how to implement the changes.